Meeting Minutes 4 20 26

Reunion Meeting Minutes

Meeting based on “Meeting 04 20 2026.mp3” transcript

Meeting details (quick version)

• Date: April 20, 2026 (from audio file name)

• Purpose: Share the status of the new nonprofit corporation + set up payments and next steps for the family gathering.

• Noted participants in the transcript: Joseph, Shareese, Frank, Johnnie Ann, Latonya, Alean, Gwen, Kevin, Valerie, Juanita, Dashada (and others)

Big updates

• Nonprofit paperwork is done/submitted: Articles of Incorporation and a Certificate were shared via a download link (also mentioned as available in the Teams group).
• Organization name On the paperwork:

Charlie Delia Family Inc.

• Board members: Cherice Simpson, Frank Calvin Martin, Valerie Robbins, Shareese Simpson and Joseph T Williams

Money & payment setup

• Chase bank account: Opened, and Zelle is set up (noted as no fees for Zelle).
• PayPal: Also set up for the group. (Note: PayPal was described as having about a 3% fee on the receiver side; there may also be an extra fee if the sender uses a credit card.)
• Email used for payments: charliedeliafamily@gmail.com (this email is referenced multiple times as the Zelle/PayPal identifier).

Family gathering planning

• Proposed dates: October (Columbus Day weekend) was discussed—specifically Oct 9–11 was mentioned, but Joseph noted the date still needs to be confirmed.
• Cabin plan: The group wants to collect commitments first, then check what cabins are available (since availability and total cost depend on headcount and room needs).
• Room needs request: Everyone should share how many rooms they need and how many people per room (rooms may sleep 1–4 depending on bed/futon setup).

Decisions & agreements

• $100 deposit per room to show you’re serious about attending.
• Target check-in date: The group agreed to do a headcount/checkpoint around May 15 to see how many deposits are in and what lodging options to pursue.
• Refunds: Deposits are refundable until the group commits money to the venue. Once the group pays the lodging deposit (noted as 40%), refunds stop because the venue deposit will not be refundable.

Next steps

• Everyone: Send your $100 deposit (Zelle preferred) and include a note with your name.
• Everyone: Reply with your room needs (how many rooms + how many people in each room).
• Organizers: After the May 15 checkpoint, review what’s available for the October weekend and come back to the group with cabin options + total cost and timeline for final payment.
• Optional backup plan: If cabins do not work for everyone, the group may also explore a hotel room block so individuals can book on their own.

Email for Zelle:

Thanks, everyone—excited to get this rolling. If you’re planning to come, please send your deposit and room info so we can lock in the best option!